3 Ways to Stop Spam From Filling Up Your Business Email. The chances are slim to none and the question always remains can we ever achieve a zero-spam inbox, especially as a business owner. From the moment a domain is purchased the “spam attack” begins. There are proven ways to drastically reduce the issue of spam and I have listed below 3 suggestions on how to do this.
Get Domain Privacy
Investing in the annual fee for website domain privacy can actually help reduce the spam in your business email. When you purchase a domain and register it without the domain privacy option, anyone can use the WHOIS database to see your contact information, including your name and email. WHOIS gives you the ability to lookup any generic domain.
When you purchase domain privacy, your information is still there but it’s masked. Above is an image of the checkout process when you are purchasing a domain name. The Websilo Hosting offers Privacy Protection at $6.45 per domain annually. No one can see it unless they send a request to your registrar to see your information. That request is forwarded on to you, and you can choose whether or not you want to respond to it.
We are all guilty of subscribing to coupon offers and information from other businesses or services, e.g. Starbucks, and you can end up on so many email lists that it’s hard to remember how you ever landed on them. It’s also possible your email has been manually added to lists by less-than-credible email marketers.
Unsubscribing from email marketing lists often can help reduce spam email. A free service like Unroll.me can quickly search your inbox and make recommendations on what you should unsubscribe from with just a few clicks. There is also the option to combine all of your favorite subscriptions into a single Rollup email to get all of your updates at once and gain some control over your inbox.
Set Up Stronger Email Filters
Finally but most importantly, is setting up stronger email filters. Go into your email provider’s settings and look for junk or spam folder settings. If using Outlook, go to ‘Home’, click on ‘Junk’ and then click on ‘Junk Email Options.’ From there, you can choose the filtering level of your inbox, from ‘Low’ to ‘Safe lists only’. The latter is the highest setting and will only allow mail from your Safe Senders List.
It may be tempting to crank up your settings as high as they will go, but in reality, you could be blocking out your emails from clients or leads too. So, find a happy medium where your filters are set high enough to eliminate the most pervasive spam, but still allow customer inquiry emails to get through.
Spam is likely to always be an issue in your business email, but it can definitely be kept to a minimum.
Do you have any tips you would like to share? What have you found to be a successful way to stop spam from taking over your business email? Let us know by leaving a comment below.